What else should you consider?
 
 
1) Requirements for Admission:
 

We are seeking curious, committed students with a thirst for learning, and the maturity and personal initiative to make use of our unique educational opportunity. Our goal is to create a well-balanced team of students willing to contribute academically, professionally, and socially to this experience. Applicants should exhibit enthusiasm, compassion, flexibility, as well as a willingness to put the needs of the group ahead of his/her own when necessary.

Participants are screened by the Admissions Committee to ensure they are choosing the program/course best suited to their abilities and experience. The committee strives to bring together students from diverse academic, economic, cultural and social backgrounds, with varied interests and talents, who support the mission of ITME and are committed to working with others toward a common goal. If you are willing to expend your intellectual and physical energy working toward a better understanding of marine ecology and conservation, we encourage you to apply.

Before completing your application for admission, carefully consider the fact that this experience will likely be very different from your academic experience to date. You will be working long hours, often feel physically drained from the field work, and be expected to fully participate in all aspects of group-living. You will be further expected to adhere to the rules and regulations of student conduct presented during orientation.

Admission to ITME is open to qualified students without regard to sex, race, sexual orientation, national or ethnic origin, religion, or physical or mental disabilities.

 
2) Acceptance:
 
Applications for all courses are reviewed on a rolling admission basis, once all required information is received. The Admissions Committee meets on the 1st and 15th of every month, more frequently during peak application periods. Teams fill quickly. We strongly urge you to apply early in order to join the course of your choice. Waiting lists are maintained for courses that fill early.

Application acceptance is contingent upon medical approval. Course syllabi are available on request.
 
3) Changes and Cancellations:
 

ITME programs are academic and decidedly different from travel or adventure type programs. We strive to give as accurate a portrayal of available space as possible. However, working and conducting research in a small island nation presents its own unique challenges. Often we find that a program will prove to run more smoothly if slight changes are implemented along the way. There are a variety of factors which, although monitored closely, are beyond our control.
For example:
Some projects depend on the goodwill and generosity of individuals and institutions that lend their support. Tenuous weather conditions, natural disasters, or changes in political climate may require last-minute changes to site/research plans.

Be advised, therefore, that these and other unforeseen variables may result in changes before or during your time slot. As with any such experience, much of the challenge lies in adapting to changing circumstances and overcoming the obstacles they may present. Indeed, flexibility is the key ingredient to making the most of your ITME experience.

 
4) Student Conduct:
 

All students are expected to conduct themselves in a mature, responsible, and professional manner. and adhere to the ITME Rules and Regulations of Student Conduct. ITME reserves the right to remove any participant from the program at any time when the faculty deems that student's conduct to be detrimental to or incompatible with the interest, harmony, comfort or welfare of the course. This includes uncooperative or disruptive behavior, and use of alcohol or drugs not authorized by a physician. Should such a decision become necessary, ITME's policy is to notify the parents and return the student to his/her point of departure, at which time all responsibility on the part of ITME will cease. No refunds will be given.

 
5) Tuition, Fees, Deposits:
 
As a not-for-profit, tax-exempt educational institution, ITME meets its expenses with a combination of tuition charges and income from grants and donations. Student tuition pays for instruction, room and board, program operations, and ground transportation during the course. It also covers equipment, medical supplies, scientific instruments and material. It does not include transportation to and from Dominica.

A US $150 non-refundable registration fee is due with your application. Your application will not be processed until this deposit is received. The registration fee will be applied to your tuition. All payments must be made in US currency. Make checks payable to: Institute for Tropical Marine Ecology.

After acceptance to an ITME program, you will be informed on the due dates for payments of a (a) non-refundable program deposit (US $500 for summer courses and US $750 for semester programs), in order to reserve space in the program, and (b) any outstanding tuition balance. Students will not be allowed to participate in any program with an outstanding tuition balance. Your space in the program of your choice will be reserved for 21 days after your acceptance or soon as your course deposit is received.

NOTE: Tuition fees are based on estimates made up to a year in advance of departure. These estimates are based on variables such as currency rates of exchange, outside funding, enrollment projections, etc. Therefore tuition for each program is tentative until confirmed in writing by The Institute for Tropical Marine Ecology. Please contact the ITME administration for current tuition rates.
Refund Policies: Full tuition is due 30 days prior to program commencement.
Semester Program (Fall/Spring): If you withdraw by notifying ITME by letter, fax, or email the following amounts will be refunded: Withdrawal 22 days or more prior to the first day of the program = 100% refund of total program cost (less deposit and registration fee, transfer and exchange fees). Withdrawal 21-15 days prior to the start of the first day of the program = 50% refund of the total program cost (less deposit and registration fee, transfer and exchange fees). Withdrawal 14 days prior - 14 days after the start of the program = 25% refund of total program cost (less deposit and registration fee, transfer and exchange fees). Withdrawal 15 or more days after the start of the program, or if a student is asked to leave the program = NO REFUND. Application and Registration fees are nonrefundable. Unused or lost program days due to delays caused by air travel or severe weather (e.g. hurricanes) are nonrefundable.
Summer:
If you withdraw by notifying ITME by letter, fax, or email, the following amounts will be refunded: Withdrawal prior to 22 days or more before the start of the program = 100% refund of total program cost (less deposit and registration fee). Withdrawal 21-15 days prior to the start of the program = 50% refund of total program cost (less deposit and registration fee). Withdrawal 14-1 days prior to the start of the program = 25% refund of total program cost (less deposit and registration fee, transfer and exchange fees). Withdrawal after the program starts = NO REFUND. Application and Registration fees are nonrefundable. Unused or lost program days due to delays caused by airtravel or severe weather (e.g. hurricanes) are nonrefundable.

Visiting Scientists / Research and Educational Groups: Full payments are due 30 days prior to the commencement of your stay at ITME. Unused or lost program days due to delays caused by air travel or severe weather (e.g. hurricanes) are nonrefundable. If you withdraw by notifying ITME by letter, fax, or email, the following amounts will be refunded: Withdrawal prior to 22 days or more before the start of the stay =100% refund of total program cost (less transfer and exchange fees, deposit and registration fees). Withdrawal 21-15 days prior to the start of the program = 50% refund of total program cost (less transfer and exchange fees, deposit and registration fees). Withdrawal 14-1 days prior to the start of the program = 25% refund of total program cost (less transfer and exchange fees, deposit and registration fees). Withdrawal after the program starts = NO REFUND. Application and Registration fees are nonrefundable.
 
6) Transportation and Travel Arrangements:
 

To insure orderly arrival at the site, and lowest available fares, we encourage you to make your travel arrangement as soon as possible. Students receive specific travel details upon acceptance to the program. Students are responsible for all passport fees as well as all transportation costs to and from the point of departure. These expenses must therefore be considered when determining total course expenditures. US - Dominica routes typically require travel through San Juan (Puerto Rico) or St. John (Antigua), and sometimes an overnight stay will be necessary. American Eagle, Liat, and Air Guadeloupe are the major carriers flying into Dominica.

 
7) Physical Exam and Medical Insurance:
 

Students must submit a completed Physician's SCUBA Release Form, signed by a physician as soon as possible upon acceptance to the program. In the event the student's medical condition changes after submission of this form, but prior to the start of the program, students are required to notify ITME in writing, at which time the medical form will be altered to reflect said changes, and diving fitness will be reevaluated. Students with late medical forms may forfeit their space. All completed forms must be approved by ITME's medical advisory committee and all students must demonstrate the ability to meet the physical challenges presented by ITME courses without risk to self or others. Students will further be required to provide proof of up-to-date medical coverage and a signed ITME Medical Release Form. An academically qualified student may occasionally be disqualified from participating on medical grounds. No student will be allowed to join an ITME course until all of these prior stipulations have been met.
We strongly recommend that you sign up for SCUBA insurance prior to attending the program. Please visit www.diversalertnetwork.org for further information.

 
8) Responsibility:
 
In organizing and managing these courses, The Institute for Tropical Marine Ecology, its agents, employees, and staff give notice that they act solely on behalf of and for the benefit of the participants. This is with the express agreement that ITME shall not be liable, financially or otherwise for non-performance or unsatisfactory service, for injury to persons including death, for loss of or damage to property, for accident or delay, and/or expenses arising from strikes, weather, quarantine, sickness, or government regulation. This includes any act or omission by its agents or employees, airline, railroad, bus and taxi companies and operators, automobile rental agencies, hotels, or other service suppliers.
 
The Institute for Tropical Marine Ecology is a charitable corporation located in Roseau, Dominica. All matters relating to, arising out of, or in any way involving the student's relationship to ITME shall be governed by the laws of Dominica. Further, any legal dispute involving a student will be determined by a Dominica court.
 
ITME reserves the right to refuse any student admission to any course if he/she is deemed unfit for any reason. All courses, fees, and dates are tentative until verified and confirmed in writing by The Institute for Tropical Marine Ecology.
 
9) Additional Information:
 
a) Clothing: Students are responsible for bringing and maintaining all personal gear, such as: bed sheets and snorkeling/SCUBA gear. Dominica is a humid, tropical country. It is suggested that students bring light clothing, including one formal outfit for presentations and meeting with government officials.   b) Room and Board ITME programs are residential in nature. Accommodations are dorm-style. The Institute provides 3 (three) meals Monday through Saturday, and 2 (two) meals on Sunday. During the semester program's mid-semeseter break, the station shuts down and meal services are not available. As a school dedicated to sustainable living practices, food will be supplied by local farmers and fishermen and therefore limited to locally available produce, meats, seafood, and staples. All attempts will be made to honor specific dietary requests, however, students must be prepared to make adjustments as required by the limited availability or prohibitive cost of certain food items.

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